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or the North Carolina Department of Public Instruction.
Updated 08/2017

EL Data


PowerSchool (PS) serves as the authoritative source for EL student data and therefore serves as the official system for verifying student EL status. EL functionality will be managed at the state level by the NCDPI English as a Second Language (ESL) program staff and locally by EL coordinators and designees.

(Accounts for local employees are created and maintained by the local PowerSchool Coordinator associated to the employee's organization/division/section. Please contact the PS administrator at your school or district to set up your PS access. EL Coordinator's should have role 218 EL Coordinator at a minimum.)


Record Change Request

User Guides

Annual Headcounts

October 1 EL Headcount - PRC 104 OPEN October 1 - 26, 2018

The October 1 Headcount of English Learners will be open from Monday, October 1, 2018 and close Friday, October 26, 2018 via reporting in PowerSchool.
The Headcount of English Learners is used to determine distribution of PRC 054 state funds and LEA/Charter eligibility for the federal Title III PRC 104 Language Acquisition Grant. In accordance with SL 2003-284, Section 7.15(b), the Department of Public Instruction is required to prepare a headcount of all English Learner students and report it to the Joint Legislative Education Oversight Committee by December 15 of each year.
The Headcount Procedure Document 2018.pdf is attached at the bottom of this email.
The recorded webinar, link below, is also available on the ELD Wiki:

To review the data for discrepancies, utilize the English Learner reports in PowerSchool.
From the Start Page select:
  • System Reports
  • sqlReports 5
  • English Learners (EL)
  • EL Roster - Enrolled ~or~ EL Roster - Enrolled and Withdrawn
To submit the headcount, from the Start page select:
  • EL
  • Click on the 'Counts' tab
  • Click on each aggregate count to review the list individual students
  • Once all discrepancies have been resolved, click the Submit button

To access these reports and submit the headcount, a PowerSchool user role of 218 LEP Coordinator is required. If discrepancies are found, email a Record Change Request (RCR) form (attached below) to by October 26, 2018. (note: Vicky Kriegsman has retired)

For other PowerSchool issues, the PowerSchool Coordinator should contact the HomeBase Support Center by submitting a ticket through the Remedy Portal or by calling 919.807.4357.

Report to the NC General Assembly: EL Headcount December 15, 2017

Report to the NC General Assembly: EL Headcount December 15, 2016

Headcount of EL Students to Fiscal Research SL 2003-284, Section 7.15(b) House Bill 397

February 1 Immigrant Headcount - PRC 111

Language Diversity Briefing