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Comprehensive Continuous Improvement Plan (CCIP)
Grants Management System
Frequently Asked Questions (FAQ)

1. What is the CCIP?

The Comprehensive Continuous Improvement Plan (CCIP) is a web-based planning and grants management tool. The tool connects district goals for improvement to budgeted activities funded through various federal grants.

2. What will be included in the CCIP?

For 2016-17, CCIP will be used by local education agencies (LEAs) and charter schools to apply for federal entitlement funds for Title I-Part A, Title II-Part A, Title III, Migrant Education, Rural and Low-Income Schools, Neglected and Delinquent Programs, and flexibility under the Small Rural Schools Achievement Program.

3. What is the purpose of changing from a paper application to a web-based system?

The goals of CCIP are:
  • To reduce the administrative burden placed on LEAs and charter schools when applying for grant funding;
  • To increase transparency of grant activities to ensure funds are spent in accordance with federal and state guidelines; and
  • To reduce duplication of information across the state and provide districts with one consolidated plan.

4. When will training be provided on using CCIP?

New user training as well as refresher training is offered in the spring of each year. Once training dates and venues are established, information will be sent out on applicable listservs and posted on the web at:

5. How does CCIP work with other DPI systems (e.g., PowerSchool, BAAS, etc.)?

Data collected through other systems such as BAAS and PowerSchool will populate automatically into the CCIP. For example, the Eligible School Summary Report (ESSR) data collected through PowerSchool will populate in CCIP automatically in order to determine the per pupil allotments (PPA) required for Title I, Part A funds. In addition, budgets submitted on the Budget and Amendment System (BAAS) will populate specific fields in CCIP. Note, the budget must be submitted first on BAAS in order to complete and submit the application for funds on CCIP.

6. How does this work if more than one person is managing various budgets (e.g., one person for Title I and Migrant and another for Title III)? When you go into the system using your NCID, would both individuals have access to all programs or just the one they work with at the local level?

If an individual has Data Entry and Planning Tool-Data Entry roles, he/she would have access to all programs in their LEA; however, as implemented in other states, each person does not stray from their area of expertise.

7. Can I edit my budget or school information in CCIP?

No, BAAS and data collected through other systems, such as PowerSchool-ESSR, remain the authoritative data sources, and appear as read-only data in CCIP.

8. If I have finished the Title I portion of the application, but my district also receives Title III funding, do we have to fill that section out now?

Yes. Because CCIP is a consolidated application, all the grants that have an allocation greater than zero dollars ($0) must be completed before submitting. The approval is done on the entire funding application, i.e., Consolidated Application.

9. What documents need to be ‘attached’ to submit my application?

On the Related Documents page for each grant program/section, documents are listed as ‘Required’ or ‘Optional.’ If a Required document is not attached, you will get an Error message and cannot submit your application. You can submit an application if you are missing an Optional document.

10. I understand the due date for the CCIP is June 30, 2016. What if I need additional time to complete the application?

If you would like to request an extension, please send an email request to the appropriate Program Administrator for the grant program.